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California Sick Leave Accrual Calculator

Estimate California paid sick leave accrual from hours worked, an editable accrual ratio, existing balance, usage, and annual cap.

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Inputs

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hr
hr

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Results

Estimated Available Sick Leave

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Assumptions

  • Default accrual is 1 hour per 30 hours worked.
  • Annual cap default is 40 hours and is user-editable.
  • A more generous local ordinance or employer policy may override the default assumptions.

Sensitivity preview

Hours Worked -10%: Estimated Available Sick Leave 3.6 hr

Hours Worked Current: Estimated Available Sick Leave 4 hr

Hours Worked +10%: Estimated Available Sick Leave 4.4 hr

Formula: Estimated available sick leave = min(starting balance + hours worked x sick hours earned / hours worked per accrual, annual cap) - sick hours used, floored at zero.

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About this California Sick Leave Accrual Calculator

Use this calculator to estimate available paid sick leave from worked hours and an editable accrual rule. This calculator is a planning estimate only. It is not tax, legal, payroll, accounting, or government advice. Verify current rates, local rules, exceptions, employer policies, filing dates, and official agency guidance before relying on any result.

How to use this calculator

  1. Replace every default rate, threshold, cap, date, and hour assumption with a value you have verified.
  2. Run the calculator to produce a local planning estimate.
  3. Compare the estimate with current California, federal, local, employer, and official agency guidance before taking action.

Key assumptions

  • Default accrual is 1 hour per 30 hours worked.
  • Annual cap default is 40 hours and is user-editable.
  • A more generous local ordinance or employer policy may override the default assumptions.
  • Defaults are planning examples, not live current rates.
  • The calculation is deterministic and runs client-side only.

Accuracy and testing

Review formula sources, default test cases, assumptions, unit handling, rounding rules, and changelog for this calculator.

View accuracy page

How this calculator works

The calculator divides worked hours by the user-entered hours-per-accrual-hour ratio, adds any starting balance, applies an editable annual cap, and subtracts used sick leave. All rates and thresholds are user-editable planning assumptions.
Estimated available sick leave = min(starting balance + hours worked x sick hours earned / hours worked per accrual, annual cap) - sick hours used, floored at zero.

Inputs explained

Hours worked

Hours counted toward accrual in the planning period.

Accrual ratio

Editable rule such as 1 hour per 30 hours worked. Verify current California, local, and employer rules.

Annual cap, starting balance, and used hours

Editable policy values for the scenario being estimated.

Understanding your results

The result is estimated available sick leave hours after applying the entered cap and subtracting usage. This calculator is a planning estimate only. It is not tax, legal, payroll, accounting, or government advice. Verify current rates, local rules, exceptions, employer policies, filing dates, and official agency guidance before relying on any result.

Example scenarios

Planning example

At 120 hours worked with a 1 per 30 ratio, the estimate accrues 4 hours before applying balances, caps, and use.

Key Features

  • Instant Calculation
  • Private & Secure
  • Mobile Optimized

Things to Keep in Mind

This tool does not determine eligibility, frontloading compliance, carryover, waiting periods, local ordinance requirements, or employer-policy compliance.

Tips & Best Practices

  • Keep a source note for each rate or cap you enter.
  • Check city, county, district, industry, exemption, and employer-policy rules before using the result.
  • Re-run the estimate when rates, pay periods, local district taxes, tax-year dates, or official guidance changes.

Frequently Asked Questions

Is this tax, legal, or payroll advice?
No. This calculator is a planning estimate only. It is not tax, legal, payroll, accounting, or government advice. Verify current rates, local rules, exceptions, employer policies, filing dates, and official agency guidance before relying on any result.
Are the default rates official current rates?
No. Defaults are editable planning examples. Replace them with current verified rates, wage rules, local district rates, employer policy terms, and official agency guidance for the exact situation.
Are my inputs sent to Calwarden?
No. These California planning calculators run deterministically in your browser and do not require a live government or payroll provider connection.